

TL;DR:
Your AI sounds like a robot, and your customers can tell.
Sure, the answer is right, but something feels off. The tone of voice is stiff. The phrases are predictable and generic. At most, it sounds copy-pasted. This may not be a big deal from your side of support. In reality, it’s costing you more than you think.
Recent data shows that 45% of U.S. adults find customer service chatbots unfavorable, up from 43% in 2022. As awareness of chatbots has increased, so have negative opinions of them. Only 19% of people say chatbots are helpful or beneficial in addressing their queries. The gap isn't just about capability. It's about trust. When AI sounds impersonal, customers disengage or leave frustrated.
Luckily, you don't need to choose between automation and the human touch.
In this guide, we'll show you six practical ways to train your AI to sound natural, build trust, and deliver the kind of support your customers actually like.
The fastest way to make your AI sound more human is to teach it to sound like you. AI is only as good as the input you give it, so the more detailed your brand voice training, the more natural and on-brand your responses will be.
Start by building a brand voice guide. It doesn't need to be complicated, but it should clearly define how your brand communicates with customers. At minimum, include:
Think of your AI as a character. Samantha Gagliardi, Associate Director of Customer Experience at Rhoback, described their approach as building an AI persona:
"I kind of treat it like breaking down an actor. I used to sing and perform for a living — how would I break down the character of Rhoback? How does Rhoback speak? What age are they? What makes the most sense?"
✅ Create a brand voice guide with tone, style, formality, and example phrases.
Humans associate short pauses with thinking, so when your AI responds too quickly, it instantly feels unnatural.
Adding small delays helps your AI feel more like a real teammate.
Where to add response delays:
Even a one- to two-second pause can make a big difference in a robotic or human-sounding AI.
✅ Add instructions in your AI’s knowledge base to include short response delays during key moments.
Generic phrases make your AI sound like... well, AI. Customers can spot a copy-pasted response immediately — especially when it's overly formal.
That doesn't mean you need to be extremely casual. It means being true to your brand. Whether your voice is professional or conversational, the goal is the same: sound like a real person on your team.
Here's how to replace robotic phrasing with more brand-aligned responses:
|
Generic Phrase |
More Natural Alternative |
|---|---|
|
“We apologize for the inconvenience.” |
“Sorry about that, we’re working on it now.” (friendly) |
|
“Your satisfaction is our top priority.” |
“We want to make sure this works for you.” (friendly) |
|
“Please be advised…” |
“Just a quick heads up…” (friendly) |
|
“Your request has been received.” |
“Got it. Thanks for reaching out.” (friendly) |
|
“I will now review your request.” |
“Let me take a quick look.” (friendly) |
✅ Identify your five most common inquiries and give your AI a rewritten example response for each.
One of the biggest tells that a response is AI-generated? It ignores what's already happened.
When your AI doesn't reference order history or past conversations, customers are forced to repeat themselves. Repetition can lead to frustration and can quickly turn a good customer experience into a bad one.
Great AI uses context to craft replies that feel personalized and genuinely helpful.
Here's what good context looks like in AI responses:
Tools like Gorgias AI Agent automatically pull in customer and order data, so replies feel human and contextual without sacrificing speed.
✅ Add instructions that prompt your AI to reference order details and/or past conversations in its replies, so customers feel acknowledged.
Customers just want help. They don't care whether it comes from a human or AI, as long as it's the right help. But if you try to trick them, it backfires fast. AI that pretend to be human often give customers the runaround, especially when the issue is complex or emotional.
A better approach is to be transparent. Solve what you can, and hand off anything else to an agent as needed.
When to disclose that the customer is talking to AI:
For more on this topic, check out our article: Should You Tell Customers They're Talking to AI?
✅ Set clear rules for when your AI should escalate to a human and include handoff messaging that sets expectations and preserves context.
We're giving you permission to break the rules a little bit. The most human-sounding AI doesn't follow perfect grammar or structure. It reflects the messiness of real dialogue.
People don't speak in flawless sentences every time. We pause, rephrase, cut ourselves off, and throw in the occasional emoji or "uh." When AI has an unpredictable cadence, it feels more relatable and, in turn, more human.
What an imperfect AI could look like:
These imperfections give your AI a more believable voice.
✅ Add instructions for your AI that permit variation in grammar, tone, and sentence structure to mimic real human speech.
Human-sounding AI doesn’t require complex prompts or endless fine-tuning. With the right voice guidelines, small tone adjustments, and a few smart instructions, your AI can sound like a real part of your team.
Book a demo of Gorgias AI Agent and see for yourself.
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TL;DR:
You’ve chosen your AI tool and turned it on, hoping you won’t have to answer another WISMO question. But now you’re here. Why is AI going in circles? Why isn’t it answering simple questions? Why does it hand off every conversation to a human agent?
Conversational AI and chatbots thrive on proper training and data. Like any other team member on your customer support team, AI needs guidance. This includes knowledge documents, policies, brand voice guidelines, and escalation rules. So, if your AI has gone rogue, you may have skipped a step.
In this article, we’ll show you the top seven AI issues, why they happen, how to fix them, and the best practices for AI setup.
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AI can only be as accurate as the information you feed it. If your AI is confidently giving customers incorrect answers, it likely has a gap in its knowledge or a lack of guardrails.
Insufficient knowledge can cause AI to pull context from similar topics to create an answer, while the lack of guardrails gives it the green light to compose an answer, correct or not.
How to fix it:
This is one of the most frustrating customer service issues out there. Left unfixed, you risk losing 29% of customers.
If your AI is putting customers through a never-ending loop, it’s time to review your knowledge docs and escalation rules.
How to fix it:
It can be frustrating when AI can’t do the bare minimum, like automate WISMO tickets. This issue is likely due to missing knowledge or overly broad escalation rules.
How to fix it:
One in two customers still prefer talking to a human to an AI, according to Katana. Limiting them to AI-only support could risk a sale or their relationship.
The top live chat apps clearly display options to speak with AI or a human agent. If your tool doesn’t have this, refine your AI-to-human escalation rules.
How to fix it:
If your agents are asking customers to repeat themselves, you’ve already lost momentum. One of the fastest ways to break trust is by making someone explain their issue twice. This happens when AI escalates without passing the conversation history, customer profile, or even a summary of what’s already been attempted.
How to fix it:
Sure, conversational AI has near-perfect grammar, but if its tone is entirely different from your agents’, customers can be put off.
This mismatch usually comes from not settling on an official customer support tone of voice. AI might be pulling from marketing copy. Agents might be winging it. Either way, inconsistency breaks the flow.
How to fix it:
When AI is underperforming, the problem isn’t always the tool. Many teams launch AI without ever mapping out what it's actually supposed to do. So it tries to do everything (and fails), or it does nothing at all.
It’s important to remember that support automation isn’t “set it and forget it.” It needs to know its playing field and boundaries.
How to fix it:
AI should handle |
AI should escalate to a human |
|---|---|
Order tracking (“Where’s my package?”) |
Upset, frustrated, or emotional customers |
Return and refund policy questions |
Billing problems or refund exceptions |
Store hours, shipping rates, and FAQs |
Technical product or troubleshooting issues |
Simple product questions |
Complex or edge‑case product questions |
Password resets |
Multi‑part or multi‑issue requests |
Pre‑sale questions with clear, binary answers |
Anything where a wrong answer risks churn |
Once you’ve addressed the obvious issues, it’s important to build a setup that works reliably. These best practices will help your AI deliver consistently helpful support.
Start by deciding what AI should and shouldn’t handle. Let it take care of repetitive tasks like order tracking, return policies, and product questions. Anything complex or emotionally sensitive should go straight to your team.
Use examples from actual tickets and messages your team handles every day. Help center articles are a good start, but real interactions are what help AI learn how customers actually ask questions.
Create rules that tell your AI when to escalate. These might include customer frustration, low confidence in the answer, or specific phrases like “talk to a person.” The goal is to avoid infinite loops and to hand things off before the experience breaks down.
When a handoff happens, your agents should see everything the AI did. That includes the full conversation, relevant customer data, and any actions it has already attempted. This helps your team respond quickly and avoid repeating what the customer just went through.
An easy way to keep order history, customer data, and conversation history in one place is by using a conversational commerce tool like Gorgias.
A jarring shift in tone between AI and agent makes the experience feel disconnected. Align aspects such as formality, punctuation, and language style so the transition from AI to human feels natural.
Look at recent escalations each week. Identify where the AI struggled or handed off too early or too late. Use those insights to improve training, adjust boundaries, and strengthen your automation flows.
If your AI chatbot isn’t working the way you expected, it’s probably not because the technology is broken. It’s because it hasn’t been given the right rules.
When you set AI up with clear responsibilities, it becomes a powerful extension of your team.
Want to see what it looks like when AI is set up the right way?
Try Gorgias AI Agent. It’s conversational AI built with smart automation, clean escalations, and ecommerce data in its core — so your customers get faster answers and your agents stay focused.
The best in CX and ecommerce, right to your inbox

TL;DR:
Customer education has become a critical factor in converting browsers into buyers. For wellness brands like Cornbread Hemp, where customers need to understand ingredients, dosages, and benefits before making a purchase, education has a direct impact on sales. The challenge is scaling personalized education when support teams are stretched thin, especially during peak sales periods.
Katherine Goodman, Senior Director of Customer Experience, and Stacy Williams, Senior Customer Experience Manager, explain how implementing Gorgias's AI Shopping Assistant transformed their customer education strategy into a conversion powerhouse.
In our second AI in CX episode, we dive into how Cornbread achieved a 30% conversion rate during BFCM, saving their CX team over four days of manual work.
Before diving into tactics, understanding why education matters in the wellness space helps contextualize this approach.
Katherine, Senior Director of Customer Experience at Cornbread Hemp, explains:
"Wellness is a very saturated market right now. Getting to the nitty-gritty and getting to the bottom of what our product actually does for people, making sure they're educated on the differences between products to feel comfortable with what they're putting in their body."
The most common pre-purchase questions Cornbread receives center around three areas: ingredients, dosages, and specific benefits. Customers want to know which product will help with their particular symptoms. They need reassurance that they're making the right choice.
What makes this challenging: These questions require nuanced, personalized responses that consider the customer's specific needs and concerns. Traditionally, this meant every customer had to speak with a human agent, creating a bottleneck that slowed conversions and overwhelmed support teams during peak periods.
Stacy, Senior Customer Experience Manager at Cornbread, identified the game-changing impact of Shopping Assistant:
"It's had a major impact, especially during non-operating hours. Shopping Assistant is able to answer questions when our CX agents aren't available, so it continues the customer order process."
A customer lands on your site at 11 PM, has questions about dosage or ingredients, and instead of abandoning their cart or waiting until morning for a response, they get immediate, accurate answers that move them toward purchase.
The real impact happens in how the tool anticipates customer needs. Cornbread uses suggested product questions that pop up as customers browse product pages. Stacy notes:
"Most of our Shopping Assistant engagement comes from those suggested product features. It almost anticipates what the customer is asking or needing to know."
Actionable takeaway: Don't wait for customers to ask questions. Surface the most common concerns proactively. When you anticipate hesitation and address it immediately, you remove friction from the buying journey.
One of the biggest myths about AI is that implementation is complicated. Stacy explains how Cornbread’s rollout was a straightforward three-step process: audit your knowledge base, flip the switch, then optimize.
"It was literally the flip of a switch and just making sure that our data and information in Gorgias was up to date and accurate."
Here's Cornbread’s three-phase approach:
Actionable takeaway: Block out time for that initial knowledge base audit. Then commit to regular check-ins because your business evolves, and your AI should evolve with it.
Read more: AI in CX Webinar Recap: Turning AI Implementation into Team Alignment
Here's something most brands miss: the way you write your knowledge base articles directly impacts conversion rates.
Before BFCM, Stacy reviewed all of Cornbread's Guidance and rephrased the language to make it easier for AI Agent to understand.
"The language in the Guidance had to be simple, concise, very straightforward so that Shopping Assistant could deliver that information without being confused or getting too complicated," Stacy explains. When your AI can quickly parse and deliver information, customers get faster, more accurate answers. And faster answers mean more conversions.
Katherine adds another crucial element: tone consistency.
"We treat AI as another team member. Making sure that the tone and the language that AI used were very similar to the tone and the language that our human agents use was crucial in creating and maintaining a customer relationship."
As a result, customers often don't realize they're talking to AI. Some even leave reviews saying they loved chatting with "Ally" (Cornbread's AI agent name), not realizing Ally isn't human.
Actionable takeaway: Review your knowledge base with fresh eyes. Can you simplify without losing meaning? Does it sound like your brand? Would a customer be satisfied with this interaction? If not, time for a rewrite.
Read more: How to Write Guidance with the “When, If, Then” Framework
The real test of any CX strategy is how it performs under pressure. For Cornbread, Black Friday Cyber Monday 2025 proved that their conversational commerce strategy wasn't just working, it was thriving.
Over the peak season, Cornbread saw:
Katherine breaks down what made the difference:
"Shopping Assistant popping up, answering those questions with the correct promo information helps customers get from point A to point B before the deal ends."
During high-stakes sales events, customers are in a hurry. They're comparing options, checking out competitors, and making quick decisions. If you can't answer their questions immediately, they're gone. Shopping Assistant kept customers engaged and moving toward purchase, even when human agents were swamped.
Actionable takeaway: Peak periods require a fail-safe CX strategy. The brands that win are the ones that prepare their AI tools in advance.
One of the most transformative impacts of conversational commerce goes beyond conversion rates. What your team can do with their newfound bandwidth matters just as much.
With AI handling straightforward inquiries, Cornbread's CX team has evolved into a strategic problem-solving team. They've expanded into social media support, provided real-time service during a retail pop-up, and have time for the high-value interactions that actually build customer relationships.
Katherine describes phone calls as their highest value touchpoint, where agents can build genuine relationships with customers. “We have an older demographic, especially with CBD. We received a lot of customer calls requesting orders and asking questions. And sometimes we end up just yapping,” Katherine shares. “I was yapping with a customer last week, and we'd been on the call for about 15 minutes. This really helps build those long-term relationships that keep customers coming back."
That's the kind of experience that builds loyalty, and becomes possible only when your team isn't stuck answering repetitive tickets.
Stacy adds that agents now focus on "higher-level tickets or customer issues that they need to resolve. AI handles straightforward things, and our agents now really are more engaged in more complicated, higher-level resolutions."
Actionable takeaway: Stop thinking about AI only as a cost-cutting tool and start seeing it as an impact multiplier. The goal is to free your team to work on conversations that actually move the needle on customer lifetime value.
Cornbread isn't resting on their BFCM success. They're already optimizing for January, traditionally the biggest month for wellness brands as customers commit to New Year's resolutions.
Their focus areas include optimizing their product quiz to provide better data to both AI and human agents, educating customers on realistic expectations with CBD use, and using Shopping Assistant to spotlight new products launching in Q1.
The brands winning at conversational commerce aren't the ones with the biggest budgets or the largest teams. They're the ones who understand that customer education drives conversions, and they've built systems to deliver that education at scale.
Cornbread Hemp's success comes down to three core principles: investing time upfront to train AI properly, maintaining consistent optimization, and treating AI as a team member that deserves the same attention to tone and quality as human agents.
As Katherine puts it:
"The more time that you put into training and optimizing AI, the less time you're going to have to babysit it later. Then, it's actually going to give your customers that really amazing experience."
Watch the replay of the whole conversation with Katherine and Stacy to learn how Gorgias’s Shopping Assistant helps them turn browsers into buyers.
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TL;DR:
Rising customer expectations, shoppers willing to pay a premium for convenience, and a growing lack of trust in social media channels to make purchase decisions are making it more challenging to turn a profit.
In this emerging era, AI’s role is becoming not only more pronounced, but a necessity for brands who want to stay ahead. Tools like Gorgias Shopping Assistant can help drive measurable revenue while reducing support costs.
For example, a brand that specializes in premium outdoor apparel implemented Shopping Assistant and saw a 2.25% uplift in GMV and 29% uplift in average order volume (AOV).
But how, among competing priorities and expenses, do you convince leadership to implement it? We’ll show you.
Shoppers want on-demand help in real time that’s personalized across devices.
Shopping Assistant recalls a shopper’s browsing history, like what they have clicked, viewed, and added to their cart. This allows it to make more relevant suggestions that feel personal to each customer.
The AI ecommerce tools market was valued at $7.25 billion in 2024 and is expected to reach $21.55 billion by 2030.
Your competitors are using conversational AI to support, sell, and retain. Shopping Assistant satisfies that need, providing upsells and recommendations rooted in real shopper behavior.
Conversational AI has real revenue implications, impacting customer retention, average order value (AOV), conversion rates, and gross market value (GMV).
For example, a leading nutrition brand saw a GMV uplift of over 1%, an increase in AOV of over 16%, and a chat conversion rate of over 15% after implementing Shopping Assistant.
Overall, Shopping Assistant drives higher engagement and more revenue per visitor, sometimes surpassing 50% and 20%, respectively.

Shopping Assistant engages, personalizes, recommends, and converts. It provides proactive recommendations, smart upsells, dynamic discounts, and is highly personalized, all helping to guide shoppers to checkout.
After implementing Shopping Assistant, leading ecommerce brands saw real results:
Industry |
Primary Use Case |
GMV Uplift (%) |
AOV Uplift (%) |
Chat CVR (%) |
|---|---|---|---|---|
Home & interior decor 🖼️ |
Help shoppers coordinate furniture with existing pieces and color schemes. |
+1.17 |
+97.15 |
10.30 |
Outdoor apparel 🎿 |
In-depth explanations of technical features and confidence when purchasing premium, performance-driven products. |
+2.25 |
+29.41 |
6.88 |
Nutrition 🍎 |
Personalized guidance on supplement selection based on age, goals, and optimal timing. |
+1.09 |
+16.40 |
15.15 |
Health & wellness 💊 |
Comparing similar products and understanding functional differences to choose the best option. |
+1.08 |
+11.27 |
8.55 |
Home furnishings 🛋️ |
Help choose furniture sizes and styles appropriate for children and safety needs. |
+12.26 |
+10.19 |
1.12 |
Stuffed toys 🧸 |
Clear care instructions and support finding replacements after accidental product damage. |
+4.43 |
+9.87 |
3.62 |
Face & body care 💆♀️ |
Assistance finding the correct shade online, especially when previously purchased products are no longer available. |
+6.55 |
+1.02 |
5.29 |
Shopping Assistant drives uplift in chat conversion rate and makes successful upsell recommendations.
“It’s been awesome to see Shopping Assistant guide customers through our technical product range without any human input. It’s a much smoother journey for the shopper,” says Nathan Larner, Customer Experience Advisor for Arc’teryx.
For Arc’teryx, that smoother customer journey translated into sales. The brand saw a 75% increase in conversion rate (from 4% to 7%) and 3.7% of overall revenue influenced by Shopping Assistant.

Because it follows shoppers’ live journey during each session on your website, Shopping Assistant catches shoppers in the moment. It answers questions or concerns that might normally halt a purchase, gets strategic with discounting (based on rules you set), and upsells.
The overall ROI can be significant. For example, bareMinerals saw an 8.83x return on investment.
"The real-time Shopify integration was essential as we needed to ensure that product recommendations were relevant and displayed accurate inventory,” says Katia Komar, Sr. Manager of Ecommerce and Customer Service Operations, UK at bareMinerals.
“Avoiding customer frustration from out-of-stock recommendations was non-negotiable, especially in beauty, where shade availability is crucial to customer trust and satisfaction. This approach has led to increased CSAT on AI converted tickets."

Shopping Assistant can impact CSAT scores, response times, resolution rates, AOV, and GMV.
For Caitlyn Minimalist, those metrics were an 11.3% uplift in AOV, an 18% click through rate for product recommendations, and a 50% sales lift versus human-only chats.
"Shopping Assistant has become an intuitive extension of our team, offering product guidance that feels personal and intentional,” says Anthony Ponce, its Head of Customer Experience.

Support agents have limited time to assist customers as it is, so taking advantage of sales opportunities can be difficult. Shopping Assistant takes over that role, removing obstacles for purchase or clearing up the right choice among a stacked product catalog.
With a product that’s not yet mainstream in the US, TUSHY leverages Shopping Assistant for product education and clarification.
"Shopping Assistant has been a game-changer for our team, especially with the launch of our latest bidet models,” says Ren Fuller-Wasserman, Sr. Director of Customer Experience at TUSHY.
“Expanding our product catalog has given customers more choices than ever, which can overwhelm first-time buyers. Now, they’re increasingly looking to us for guidance on finding the right fit for their home and personal hygiene needs.”
The bidet brand saw 13x return on investment after implementation, a 15% increase in chat conversion rate, and a 2x higher conversion rate for AI conversations versus human ones.

Customer support metrics include:
Revenue metrics to track include:
Shopping Assistant connects to your ecommerce platform (like Shopify), and streamlines information between your helpdesk and order data. It’s also trained on your catalog and support history.
Allow your agents to focus on support and sell more by tackling questions that are getting in the way of sales.
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TL;DR:
While most ecommerce brands debate whether to implement AI support, customers already rate AI assistance nearly as highly as human support. The future isn't coming. It's being built in real-time by brands paying attention.
As a conversational commerce platform processing millions of support tickets across thousands of brands, we see what's working before it becomes common knowledge. Three major shifts are converging faster than most founders realize, and this article breaks down what's already happening rather than what might happen someday.
By the end of 2026, we predict that the performance gap between ecommerce brands won't be determined by who adopted AI first. It will be determined by who built the content foundation that makes AI actually work.
Right now, we're watching this split happen in real time. AI can only be as good as the knowledge base it draws from. When we analyze why AI escalates tickets to human agents, the pattern is unmistakable.
The five topics triggering the most AI escalations are:
These aren’t complicated questions — they're routine questions every ecommerce brand faces daily. Yet some brands automate these at 60%+ rates while others plateau at 20%. The difference isn't better AI. It's better documentation.
Take SuitShop, a formalwear brand that reached 30% automation with a lean CX team. Their Director of Customer Experience, Katy Eriks, treats AI like a team member who needs coaching, not a plug-and-play tool.
When Katy first turned on AI in August 2023, the results were underwhelming. So she paused during their slow season and rebuilt their Help Center from the ground up. "I went back to the tickets I had to answer myself, checked what people were searching in the Help Center, and filled in the gaps," she explained.
The brands achieving high automation rates share Katie's approach:
AI echoes whatever foundation you provide. Clear documentation becomes instant, accurate support. Vague policies become confused AI that defaults to human escalation.
Read more: Coach AI Agent in one hour a week: SuitShop’s guide
Two distinct groups will emerge next year. Brands that invest in documentation quality now will deliver consistently better experiences at lower costs. Those who try to deploy AI on top of messy operations will hit automation plateaus and rising support costs. Every brand will eventually have access to similar AI technology. The competitive advantage will belong to those who did the unexciting work first.
Something shifted in July 2025. Gorgias’s AI accuracy jumped significantly after the GPT-5 release. For the first time, CX teams stopped second-guessing every AI response. We watched brand confidence in AI-generated responses rise from 57% to 85% in just a few months.
What this means in practice is that AI now outperforms human agents:
For the first time, AI isn't just faster than humans. It's more consistent, more accurate, and even more empathetic at scale.
This isn't about replacing humans. It's about what becomes possible when you free your team from repetitive work. Customer expectations are being reset by whoever responds fastest and most completely, and the brands crossing this threshold first are creating a competitive moat.
At Gorgias, the most telling signal was AI CSAT on chat improved 40% faster than on email this year. In other words, customers are beginning to prefer AI for certain interactions because it's immediate and complete.
Within the next year, we expect the satisfaction gap to hit zero for transactional support. The question isn't whether AI can match humans. It's what you'll do with your human agents once it does.
The brands that have always known support should drive revenue will finally have the infrastructure to make it happen on a bigger scale. AI removes the constraint that's held this strategy back: human bandwidth.
Most ecommerce leaders already understand that support conversations are sales opportunities. Product questions, sizing concerns, and “just browsing” chats are all chances to recommend, upsell, and convert. The problem wasn't awareness but execution at volume.
We analyzed revenue impact across brands using AI-powered product recommendations in support conversations. The results speak for themselves:
It's clear that conversations that weave in product recommendations convert at higher rates and result in larger order values. It’s time to treat support conversations as active buying conversations.
If you're already training support teams on product knowledge and tracking revenue per conversation, keep doing exactly what you're doing. You've been ahead of the curve. Now AI gives you the infrastructure to scale those same practices without the cost increase.
If you've been treating support purely as a cost center, start measuring revenue influence now. Track which conversations lead to purchases, which agents naturally upsell, and where customers ask for product guidance.
We are now past the point where response time is a brand's key differentiator. It is now the use of conversational commerce or systems that share details and context across every touchpoint.
Today, a typical customer journey looks something like this: see product on Instagram, ask a question via DM, complete purchase on mobile, track order via email. At each step, customers expect you to remember everything from the last interaction.
The most successful ecommerce tech stacks treat the helpdesk as the foundation that connects everything else. When your support platform connects to your ecommerce platform, shipping providers, returns portal, and every customer communication channel, context flows automatically.
A modern integration approach looks like this. Your ecommerce platform (like Shopify) feeds order data into a helpdesk like Gorgias, which becomes the hub for all customer conversations across email, chat, SMS, and social DMs. From there, connections branch out to payment providers, shipping carriers, and marketing automation tools.
As Dr. Bronner’s Senior CX Manager noted, “While Salesforce needed heavy development, Gorgias connected to our entire stack with just a few clicks. Our team can now manage workflows without needing custom development — we save $100k/year by switching."
As new channels emerge, brands with flexible tech stacks will adapt quickly while those with static systems will need months of development work to support new touchpoints. The winners will be brands that invest in their tools before adding new channels, not after customer complaints force their hand.
Start auditing your current integrations now. Where does customer data get stuck? Which systems don’t connect to each other? These gaps are costing you more than you realize, and in the future, they'll be the key to scaling or staying stagnant.
Post-purchase support quality will be a stronger predictor of customer lifetime value than any email campaign. Brands that treat support as a retention investment rather than a cost center will outperform in repeat purchase rates.
Returns and exchanges are make-or-break moments for customer lifetime value. How you handle problems, delays, and disappointments determines whether customers come back or shop elsewhere next time. According to Narvar, 96% of customers say they won’t repurchase from a brand after a poor return experience.
What customers expect reflects this reality. They want proactive shipping updates without having to ask, one-click returns with instant label generation, and notifications about problems before they have to reach out. When something goes wrong, they expect you to tell them first, not make them track you down for answers.
The quality of your response when things go wrong matters more than getting everything right the first time. Exchange suggestions during the return flow can keep the sale alive, turning a potential loss into loyalty.
Brands that treat post-purchase as a retention strategy rather than a task to cross off will see much higher repeat purchase rates. Those still relying purely on email marketing for retention will wonder why their customer lifetime value plateaus.
Start measuring post-return CSAT scores and repeat purchase rates by support interaction quality. These metrics will tell you whether your post-purchase experience is building loyalty or quietly eroding it.
After absorbing these predictions about AI accuracy, content infrastructure, revenue-centric support, context, and post-purchase tactics, here's your roadmap for the next 24 months.
Now (in 90 days):
Next (in 6-12 months):
Watch (in 12-24 months):
The patterns we've shared, from AI crossing the accuracy threshold to documentation quality, are happening right now across thousands of brands. Over the next 24 months, teams will be separated by operational maturity.
Book a demo to see how leading brands are already there.
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Last thursday, we organized our first event at Gorgias. It was the perfect opportunity to celebrate our new round of funding and recent moving to a new office in SOMA, while discussing brand culture and customer experience.
Special thanks to our speakers Renee L. Halvorsen from Marine Layer, Alicia Levine from Sunski, Dorian Greenow from Keto-Mojo and Anthony Benedettini from Dry Farm Wines.
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Here are the key takeaways you should remember:
You missed our event? Don’t worry, it was the very first of many!
Curious about how Gorgias can optimize customer service? Create an account here and get started in a few minutes!

At Gorgias we've been very fortunate to work with some amazing people who did their internship with us:
Amit Poonia
Astrid Parmentier
Emilie Drouin
Hadrien de Lamotte
Ram Goli
Thank you all for your work!
Their contributions big and small make an indispensable part of what Gorgias is today and what it will be in the future. We are very grateful for their hard work, and we want to continue working with them after they finish their studies. To make returning more attractive for them, we've decided to take into account their stock option vesting period if they ever decide to return as full-time employees.
Interns that decide to return to Gorgias within a limited amount of time and choose to take our stock options offer upon the start of their full-time employment will have an accelerated schedule of their stock option vesting period. The offer will be judged case by case with our board's approval.
Let's take the example from our friends at Cockroach Labs (which this decision was inspired from):
For example, our standard option vesting schedule is that 25% of the stock options vests after 12 months of service from an employee’s start date (the “cliff”), and the remaining option vests in equal installments over the following 36 months of continuous service. However, if an intern spent four months with us, on their hire date, they would only have eight months until they hit their one-year cliff date and vest 25%.
We hope that by doing so, we're showing that we're taking their time seriously and we show our intention to work with them beyond their internship.

Recharge is the most popular subscription app in the Shopify app store and is the preferred solution for Shopify Plus stores. Over 10,000 Shopify merchants chose ReCharge to help sell products on a recurring basis, including stores like Dr. Axe, Hubble Contacts, and 5 Hour Energy.
The challenge is, when a customer has an issue with their subscription, the support team needs to jump between their helpdesk, Shopify and the ReCharge platform to fix the problem. This negatively impacts response time. Agents end up wasting hours per week going to ReCharge to skip a box for a customer, edit a subscription, etc. One of the key advantages of using Gorgias is to manage all your customer support in one place. A few months ago, our customer Darn Good Yarn asked us to build an integration with ReCharge. They no longer wanted to switch between ReCharge, Shopify and their helpdesk. This was completely aligned with our vision, so we decided to build it.
Today, we're excited to announce we've partnered with ReCharge to launch this integration.
Here are the key benefits:
“Gorgias gives us a holistic view of our customers. This way we can provide them with fast and personalized help”
Nicole Snow, DarnGoodYarn
Let’s take the example of Averill John. She wants to cancel her subscription to the Yummy Box and has just sent an email to your support.
Here is how your helpdesk looks like:

You can see that Astrid has been assigned to this ticket and that this ticket is tagged “Ambassador”. It means that Averill is one of your super loyal customers.
On the right, you can see the ReCharge account data of Averill. Here, Averill has a monthly subscription to the Yummy Box and will be charged on the 15th of October.
Astrid can skip the October charge in one-click on the “Skip charge on subscription” button. It will immediately set the action within ReCharge. Response time? Less than 1 minute!
If you're already a Gorgias customer, head to your account and go to Integrations to connect ReCharge. If not, you can create an account here and get started in a few minutes.

One of the key advantages of using Gorgias is to provide a unified support experience to your customers across all channels. A few months ago, some of our customers asked us to build a phone integration. Traditional helpdesk integrations simply log calls as tickets. We wanted to go one step further and associate the phone call with the right customer.
Today, we're excited to announce we've partnered with Aircall to build this integration.
Aircall arms small-to-medium sized business (SMBs) with a phone system built for modern business. With zero hardware to manage, dozens of integration options to explore, and the ability to add local numbers in more than 40 countries, support teams can easily provide phone support in minutes.

Here are the benefits of this new integration:
If you're already a Gorgias customer, head to your account and go to Integrations to connect Aircall. If not, you can create an account here and get started in a few minutes.

Today, we’re thrilled to announce we’re joining the Shopify Plus Technology partner program.
Over the past few months, we’ve worked with some incredible Shopify Plus merchants like Darn Good Yarn, Fjallraven and Frichti, who serve tens of thousands of customers every month. What they all had in common was a shared commitment to maximizing the efficiency of the customer service team to keep delivering high-quality support as they grow.
We’ve worked with other technology partners, like LoyaltyLion, in order to provide merchants with a holistic view of their customers when they respond to them in an effort to continue delivering best-in-class support interactions. We’ve also worked with the Plus team to leverage the latest features of the Shopify Plus API, to allow agents to create customized solutions for their customers, For example, creating personalized gift cards based on support conversations. Also, check out the guide we wrote comparing Shopify and Shopify Plus for an idea of the additional functionality and benefits ecommerce business owners get when they upgrade to Shopify Plus.
Using our technology, we’re proud to announce that our Shopify Plus customers have managed to improve their support request treatment time by 30%.
By joining the Technology Partner Program, we’re excited to take our collaboration with Shopify Plus and Shopify Plus merchants to the next level, by further enabling more customers to improve their customer service.
"We are glad to welcome Gorgias to the Shopify Plus Technology Partner Program. We’re particularly excited about how they’re helping our merchants provide efficient & personalized customer support, and hope they can help more of them."
Jamie Sutton, Head of Technology Partnerships, Shopify Plus

Great news! Today, we're announcing a new integration with LoyaltyLion. LoyaltyLion is a digital loyalty framework that gives ecommerce stores innovative ways to engage and retain customers.
Our mutual customer Darn Good Yarn uses it to successfully increase customer retention. When they switched from Freshdesk to Gorgias to manage customer support, they wanted to leverage their loyalty program for customer support.
We used their feedback to build the integration with LoyaltyLion, which they have been using for a couple months in beta. Today, we're excited to make it available to all our users.
Here are some of the benefits of this integration:

Overall, this allows your team to use your loyalty program for customer service.
"We love being able to issue our customers loyalty points directly from Gorgias! It's a great way to boost efficiency and also customer retention."
Chloe Kesler, Customer Support manager at Darn Good Yarn
The integration is immediately available on your Gorgias account. If you don't have an account, you can create one here. Then, follow the instructions in our documentation and you can get started!
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Most customers are loyal to brands because they know what level of service they can expect. As a result, providing an above-average customer experience is key to increase repeat in sales.
It’s relatively easy to provide great support when you get started with your store: your team gets a few dozens of support requests a day, and they respond to them almost instantly. The thing is, this level of service is very hard to maintain as you scale. Response time usually drops, and most brands start using standardized macros to keep up with the pace, which is a poor customer experience.
Your sales have increased, good. Now, you need to get your customer support up to speed

Source: Gorgias customers during the Thanksgiving peak
At Gorgias, we’ve been chatting with 400 stores over the past year, and we’ve seen a lot of them working on crossing this “chasm”.
This post shares learning on how you can build a customer support organization that will scale with your business, and provide best-in-class customer service, which will drive customer retention.
A good place to start is to list the most common reasons customers are contacting you about. Go ahead and manually classify 200 tickets from your support inbox. This should take you about an hour. You can build categories from scratch, or use this spreadsheet of the most common requests for e-commerce companies we built.

Now, you should be able to understand what problems are causing the most pain to customers.
If a specific type of request is above 10% of requests, then it’s a good candidate for optimization. For instance, if you’re getting a lot of “where is my order” questions, here are a few things you can do to deflect those:
Now that you have a good understanding of the reasons customers are contacting you for, you can map the customer journey, and identify what actions your agents need to take to respond to tickets.
Later, you can use this for training purposes, and to identify optimization opportunities.
At Piper, we basically studied the whole customer journey and tried to identify all reasons why someone could contact us (based on previous history). This helped us quickly identify where customers were "blocked"
Finally, let’s analyze the efficiency of your team. Of course, every business is different, but you can use this table to figure out how efficient your agents are compared to other stores. A good metric to track it is ticket closed per month. Just make sure that satisfaction remains consistent.

Related: Learn more about the impact of live chat on sales. And see how Gorgias live chat can help you turn more browsers into buyers with chat campaigns.
Now, let’s work on creating “wow moments” for your customers. If you manage to exceed customers expectations when they contact you, you’re most likely to increase their loyalty and have them refer your store to their friends.
Here are a few ways you can create “wow moments”.
You should be where your customers are. For example, if you have a Facebook page with a large audience, consider it as a real customer support channel. The point is, you should provide the same level of assistance across all support channels that your customer will use.
Also, don't be afraid to contact customers first, especially when they have items in their shopping cart. Offering help or a discount code at the right time could make the difference between a sale and an abandoned cart.
Example: providing high quality support on Facebook
70% of customers consider Facebook as a live chat support. To maximize customer satisfaction, your response time should be no more than 1 min. You’ll then be listed as a very responsive page, which will encourage your customers to respond.

You can also leverage public posts to build relationship with your customers. Another easy way to facilitate customer communication is to remove the need for customers to repeat themselves. On your support platform, make sure your merge Facebook conversations with email tickets. This way, if the customer switches channel, your team will have access to the context of what the customer said before.
Related: Check out our trends and best practices for customer support.
You should leverage every data point you have about the customer to personalize the way you communicate with them:
For how long they have been a customer
Their order preference
Their location
The days of the “we value your business” are over.
Always go an extra mile for your customers. If the customer asks for the status of their order, don’t respond only with the tracking number. Go get the order status on UPS so the customer doesn’t have to do it themselves when they’ll receive your email in the subway with poor network connection.

Another good thing to do is to use a specific tone with your customer, that matches the brand image you want to convey.
If you’re into gifs, you can use them to build a brand tone your own set of gifs, designed for your own brand, and use them in your support emails. You can hire an illustrator on Upwork for that, or build them yourself.
Related: Tips to respond to angry customer emails.
Now that you know the level of support you aim at giving your customers, and you know what actions your agents need to take to get the delivery info, create an RMAs, etc., you can start optimizing the process for them.
To personalize messages, your agents need to have access to customer data. You can leverage the standard Shopify integration from your help desk as a starting point.
Though, it can be relevant to connect other data points to your help desk:
If you’re on Zendesk, enabling the Shopify integration is a good start: it shows how much the customer has spent, and the past orders.
Some Gorgias customers have pretty advanced widgets that display data from Shopify, Stitch & Shipstation. This way, all the customer information is available.
You can create custom widgets for your help desk, so that your agents can trigger actions from your help desk. Here are the most helpful actions:
This is a bit more tricky to implement. You need to build a custom app with buttons that will trigger actions - there are some good tutorials for Zendesk, Freshdesk & Help Scout. At Gorgias, we’ve built integrations with Stitch, Shipstation to embed these actions in the product, and enable you to add your own.
Other 3rd party apps like Chargedesk enable you to refund customers in one click.

Our goal here is to improve the customer experience to drive sales. A good way to track the efficiency of your support work is to compare the behavior of customers that have been in contact with customer support from those who have not.
Shopify helps you easily to this. You can create an integration between your help desk and Shopify to tag customers who reach out to support, using the Shopify API. Say you add a “customer_support” tag to them.

Then, you can use Shopify statistics to monitor how the cohort of customers who have been in touch with your support team behaves, and assess the impact of your efforts with customer support.

Another way to proceed is to tag orders that generated a support tickets. This way, if you work on improving delivery notifications, you can monitor the impact.
Building a scalable support team that provides an amazing customer experience takes time.
Try to test different “wow moments”, iterate on the way you personalize messages, on the tone you’re using, and always track your progress. Among the teams we surveyed, several mentioned they managed to increase sales repeat by 30% after implementing these tactics.
Want to learn more about how customer support can improve your conversion rate and lead to more purchases? Check out our guides to ecommerce upselling and Shopify abandoned cart recovery.

Celery just released their API on Github, currently in beta. Here are some of the cool stuff you can do with it in Gorgias.
When you receive an email from a customer, you can connect your Celery account and see customer information (orders, shipping address, etc.). Here’s what it looks like:

To configure it, grab your Celery access_token, head to integrations, and add an HTTP integration using this URL:
https://api.trycelery.com/v2/orders?buyer.email={ticket.requester.email}
Then you can customize the sidebar to only show the Celery data you need to respond to customers. Click the cog and simply drag and drop elements you want to show.

Celery’s API enables you to perform a few actions from your favorite helpdesk:
Here’s an example of how you can cancel an order from Gorgias itself. Say you already have a macro to cancel an order. Add an HTTP action to it, in this case:
https://api.trycelery.com/v2/orders/{ticket.requester.customer.data[0].number}/order_cancel
Then, when you use this macro and send it to the customer, it will automatically cancel the last order at the same time:

We hope this integration with Celery can save you time. If you'd like to try Celery with Gorgias, shoot us a note! At support@gorgias.com.


